Our client a mobile satellite company based in the City requires a temporary Project Co-ordinator to assist with and co-ordinate planning elements of the projects / programmes assigned. The successful candidate will be expected to create and maintain programme and project documentation and provide guidance to respective project and programme managers on risks, issues and opportunities.

The main duties of this role will include ensuring projects assigned start each stage in a properly planned manner, monitor changes to the work scope, informing project managers of any that require approval, generate documents, procedures and guidelines to meet required deliverables, maintain library of project documents and ensure that procedures are in place to archive and record action items raised at project meetings and ensure that they are followed through. You will also act as the focal point for the distribution of project information and documentation, co-ordinate project meetings and teleconferences as necessary and assist project managers in creating and maintaining work schedules and tracking project progress.

You MUST have at least 2 years project co-ordination experience, previous experience of Microsoft Project, Visio and Prince. You should also have understanding of project life cycle and experience of project management tools.

Apply Now!

Our client a fast growing 'green' service business requires a hands on Team Leader/Manager to provide structure and organisation to the Bookings team. This role will report to the Operations Director.

The key responsibilities are daily task allocation when working to deadlines, identifying areas requiring improvement, implementing solutions, managing holiday, sickness and recruitment, maintaining team spirit, monitoring performance and maintaining the team ethos and company culture.

You must have a strong academic record, previous experience in a similar role displaying natural leadership and strong Microsoft Office skills. The successful candidate must be an enthusiastic, dynamic and pragmatic leader with a can-do attitude, determined and keen to learn fast, confident enough to lead from within the team, have a keen eye for detail and have a high level of commercial awareness.

This is a fantastic opportunity to take control and gain responsibility! Apply now!

Fantastic opportunity for a Team Administrator with property experience to join a property management company in the West End. You will assist the property team in the effective management of the property portfolio by providing efficient and accurate administration support.

Key responsibilities will include liaising with Property Manager's regarding Annual General Meeting's, company year-ends and service charge demands and to prepare the necessary documentation in advance of these. You will need to be a team player, have an excellent telephone manner, good secretarial skills, be proactive and able to work on your own initiative.

Property management company based in the West End are looking for an Assistant Property Manager. You will be assisting the Team Leader, Clients and lessees in the effective management of the property portfolio. You will be required to provide an efficient and accurate administrative support for the day to day running of each appointed block or development.

Our client a Publishing company based in the West End require an Operations Manager to ensure the smooth running of all day-to-day Accounts, HR, Admin and Support Facilities within their London office in addition to supporting the European Managing Director. This role will report directly to the Managing Director.

The key accounts responsibilities will include managing a number of budgets, running of both Purchase and Sales Ledgers, full credit control function - collecting an excess of £2.5m p/a, responsibility for over 350 live accounts, liaison with solicitors, debt collectors, arranging and negotiating credit terms with UK and international clients, dealing with tax paperwork, VAT returns, producing financial reports and managing the payroll process. The HR responsibilities will include maintaining all personnel records, ensure the company works within all current HR guidelines and is compliant with current Employment law. You will also monitor holiday, sick leave and health and safety, and assist in recruiting staff. Your facilities responsibilities will include liaising with landlords, supervising maintenance and repair works and complete health and safety risk assessments when required. This role will also sourcing and managing key suppliers, negotiating supplier contracts first point of contact for IT support, reviewing office administration procedures and liaising with European companies, partners and franchise partners when required.

The ideal candidate will be pro-active with a mature approach and the ability to work to challenging deadlines. You must have excellent administrative skills, a good knowledge of IT software and have previous experience in a similar role. It is essential that you have a sound knowledge of Sage line 50. You must have fluency in a European language, ideally French.

This is a fantastic opportunity. Apply now!

Our client based in the West End requires a PA to assist with the accounting, general office and facilities duties.

The main duties of this role will include maintaining the company accounts, paying suppliers, transferring money online, dealing with bank reconciliations, invoicing, paying salaries, filing various bank statements, general correspondence, answering phones, opening post, dealing with deliveries and any other general office duties. You will also look after the building by dealing with any maintenance and repair works, liaise with maintenance and cleaning companies and liaise with tenants within the building. You will also be required to arrange a variety of private and travel arrangements and additional support may also be required for family members.

You must have excellent administrative skills, be proficient in the use of the Microsoft Office Packages and Sage line 50 and be able to work flexibly using your own initiative. It is vital that you are able to work independently, have an excellent eye for detail and have exceptional communication skills in terms of both writing ability and verbal communication.

This is a fantastic opportunity! Apply Now!

Our client, the Managing Director of a central London based company involved in international commodity trading, shipping and property development is urgently looking for a suitably qualified, experienced and dynamic Operations Assistant. Reporting directly to the Managing Director, the successful applicant will be stationed in London and will be the interface between the MD and key personnel. Past experience within one or more industries is a bonus.

Your main responsibilities will include coordinating day to day operational matters of the business between the MD and functional heads. You will travel with the MD to attend all international meetings (Bangladesh and Geneva) and assist with various business and personal affairs. You will be involved in project management and working to deadlines, answering routine mail and queries on behalf of the MD, preparing correspondence, summary write ups and reports on any issue related to the business. You will also have to effectively manage a large team of employees across multiple locations.

You must be educated to degree standard, ideally with an MBA. You must have excellent communication skills both in terms of writing ability and verbal communication in English. You should be able to work well under your own supervision and remain calm and focused while under pressure. Excellent IT skills are required, particularly Microsoft Office Packages with a high typing speed. A reasonable knowledge of terminologies of international grain trade, international shipping and real estate building is preferred. An understanding of trading markets would be beneficial, as well as experience of finance, such as profit and loss. If you have had any experience of shipping and using letters of credit this is also a bonus.

A fantastic opportunity to work in a dynamic company - Apply Now!

Our client requires a dynamic PA to work in a very fast paced department. This role will provide high level support to the Director and additional administrative support to the team.

The key responsibilities will include extensive diary management, preparing and arranging meetings, travel arrangements, minute taking, dealing with daily correspondence and ensuring office co-ordination by providing a range of administrative support. You will also prepare and maintain spreadsheets for PowerPoint presentations, draft correspondence and standard letters, enter key data onto the database, be the first point of contact for colleagues across the company and ensure the smooth running of the team.

The successful candidate must have proven PA/secretarial experience, ideally previous experience of working in a professional services environment, excellent administrative and organisational skills, the ability to prioritise a heavy workload, experience of working in a demanding department, the ability to anticipate problems before they arise and excellent interpersonal skills. You must have a sound knowledge of Word, Excel, Outlook, databases and internet applications in addition to excellent communication skills. It is essential that you work well in a team and have a flexible and proactive approach to work and are able to operate calmly under pressure.

This is a fantastic opportunity. Apply now!

Our client a leading procurement company based in the City requires a Facilities / Office Manager to provide support for 1 month.

The main duties of this role will include maintaining all general office services, liaising with landlords regarding building and general maintenance, responsibility for all Health and safety issues, overseeing supplier contract management and monitoring the desking, purchasing and storage within the office.

You must have strong communication skills, experience of managing contracts, intermediate MS Office and educated to GCSE or equivalent.

Our client requires a dynamic PA to work in a very fast paced department. This role will provide high level support to the Director and additional administrative support to the team.

The key responsibilities will include extensive diary management, preparing and arranging meetings, travel arrangements, minute taking, dealing with daily correspondence and ensuring office co-ordination by providing a range of administrative support. You will also prepare and maintain spreadsheets for PowerPoint presentations, draft correspondence and standard letters, enter key data onto the database, be the first point of contact for colleagues across the company and ensure the smooth running of the team.

The successful candidate must have proven PA/secretarial experience, ideally previous experience of working in a professional services environment, excellent administrative and organisational skills, the ability to prioritise a heavy workload, experience of working in a demanding department, the ability to anticipate problems before they arise and excellent interpersonal skills. You must have a sound knowledge of Word, Excel, Outlook, databases and internet applications in addition to excellent communication skills. It is essential that you work well in a team and have a flexible and proactive approach to work and are able to operate calmly under pressure.

This is a fantastic opportunity. Apply now!

Our client a property company based in the West End requires a PA to provide administrative support to the three directors. This position is a one year Fixed Term Contract with the possibility of going permanent.

The key responsibilities will include diary management, booking business and personal appointments, travel arrangements, dealing with all incoming correspondence, organising the team ensuring they are well prepared for meetings, minute taking, managing progress reports, typing of legal documents, producing and cost-coding invoices, devising and maintaining office systems, liaising with clients and suppliers and any other general office and secretarial duties as required. You will also be required to maintain and update marketing files, produce reports and presentations, maintain the website, liaise with the PR team, organise meetings and press calls, plan and coordinate international property events and organise the staff events.

The successful candidate must have property experience, excellent communication and interpersonal skills, be well organised, able to multitask and be able to work to deadlines. It is essential that you have a good knowledge of the Microsoft Packages and are able to use your own initiative.

This is a fantastic opportunity! Apply Now!

Our client a Property Management company based in Wapping require a Legal Administrator to assist with all pre and post sale enquiries from Solicitors and lessees when dealing with the sale and remortgages of flats.

The main duties of this role will include dealing with client telephone calls and general day-to-day enquiries, responding to initial enquiries from Solicitors, sending out enquiry packs, responding to re-mortgage enquiries and sending in Annual Returns to Companies House with the correct filing fees. You will also file the Deeds and the Notices with the original leases and carry out any other duties which may be required from time to time.

You must have excellent organisation and prioritisation skills, good interpersonal, written and verbal communication skills, a good typing speed with the ability to work flexibly and on your own initiative. You should also have a good knowledge of Microsoft Office with a confident and clear telephone manner and a strong accuracy and attention to detail.

Apply Now!

Our client a Property Management company based in Wapping require an IT Support Analyst to assist with day to day responsibilities within the IT department. This role will report to the IT Manager.

The key responsibilities will include diagnosing and resolving IT problems in regard to hardware and software, preparing and installing new IT hardware and preparing and managing upgrades to back office systems. You will also aid in the delivery of training programs in the use of PC's and related software.

You must have a good knowledge of Microsoft Windows Server 2003, Microsoft Active Directory, Microsoft Exchange, Microsoft Windows Mobile, Microsoft Windows XP & Windows 7, Microsoft Office 2003 & Office 2007. It would also be advantageous to have knowledge of telephone systems, VOIP, Internet Information Server, Citrix XenServer & Citrix XenApp (minimum v4.5), Document Management Systems, Spiceworks, Windows Server Update Services and PHP & MySQL. This is a fantastic opportunity.

Apply now!

Our client an energy company based in the West End require a temp to perm Receptionist to provide first class front of house service.

The main duties of this role will include greeting and registering guests, receiving parcels and packages, ensuring the security of the location, dealing with all calls in a professional manner, ensuring the reception is clean and tidy at all times, distributing faxes and mail, providing administrative support when required and processing invoices.

You must have the ability to maintain organisation in a changing environment, be willing to travel to other locations, be an excellent communicator, have fantastic team working skills, committed to a high standard of safety, able to deal with confrontation and maintain a flexible attitude to your work. It would also be beneficial to have a good working knowledge of Excel and other Microsoft Packages, and previous experience with document control systems and databases.

This is a fantastic opportunity! Must be able to start on 1st September. Apply Now!

Our client a global asset management company based in Dubai requires an Office Coordinator to manage all their administration and support their London team.

The main duties of this role will include acting as the main point of contact for all finance-related queries, receiving and processing all invoices, implementing a comprehensive invoice filing system, liaising internally for the creation of invoices, collecting payments and providing assistance and information during the annual budget preparation. You will also receive and direct calls as necessary, arrange meetings, greet any visitors to the office, manage all mail, deliveries and stationery, carry out general research when requested and provide general admin support throughout.

The successful candidate will ideally be educated to degree level or equivalent, have previous administrative experience, previous accounting experience in bookkeeping or managing invoices, a good working knowledge of the Microsoft Packages and excellent organisational skills. You must also have a professional manner with meticulous attention to detail, a strong work ethic, a 'can do' attitude, and be flexible, able to work as part of a team and willing to go the extra mile.

This is a fantastic opportunity! Apply Now!

Our client, the Managing Director of a central London based company involved in international commodity trading, shipping and property development is urgently looking for a suitably qualified, experienced and dynamic Operations Assistant. Reporting directly to the Managing Director, the successful applicant will be stationed in London and will be the interface between the MD and key personnel. Past experience within one or more industries is a bonus.

Your main responsibilities will include coordinating day to day operational matters of the business between the MD and functional heads. You will travel with the MD to attend all international meetings (Bangladesh and Geneva) and assist with various business and personal affairs. You will be involved in project management and working to deadlines, answering routine mail and queries on behalf of the MD, preparing correspondence, summary write ups and reports on any issue related to the business. You will also have to effectively manage a large team of employees across multiple locations.

You must be educated to degree standard, ideally with an MBA. You must have excellent communication skills both in terms of writing ability and verbal communication in English. You should be able to work well under your own supervision and remain calm and focused while under pressure. Excellent IT skills are required, particularly Microsoft Office Packages with a high typing speed. A reasonable knowledge of terminologies of international grain trade, international shipping and real estate building is preferred. An understanding of trading markets would be beneficial, as well as experience of finance, such as profit and loss. If you have had any experience of shipping and using letters of credit this is also a bonus.

A fantastic opportunity to work in a dynamic company - Apply Now!

Our client a pharmaceutical company based in the West End requires an experienced telemarketer for a weeks booking to help them with the organisation of events by calling customers, following up invitations to events and checking with the customers if they are attending events and explaining to them the benefits of attending these events.

You must have an excellent telephone manner with previous telemarketing experience.

Our client requires a temp assistant PA to provide administrative assistance to the senior management team.

The key responsibilities will include screening calls, opening and distributing the post, filing all e-mails efficiently, managing the expenses of the team, diary management, general filing and office administration, ensuring the office is tidy and organised at all times, ordering stationery and booking meeting rooms. You will also be required to assist in an office move, book couriers and travel arrangements, handle petty cash, assist in PowerPoint presentation, liaise with office managers and ensure that all guests are greeted and well looked after.

The successful candidate must be proactive, able to work in a fast paced and demanding environment, have excellent administrative and organisational skills, able to work to deadlines and have a 'can-do' attitude.

This is a fantastic opportunity! Apply Now!

An international consultancy firm based in the West End require an Executive Assistant to provide professional support to one Partner and two Principals.

Your main duties will include managing complex travel arrangements, global call management, setting up of appointments, anticipating the Partner/Principles' needs, liaising with clients, interacting with senior management and their assistants and preparing basic correspondence. You will also deal with visa requests, process expenses and invoices, provide support to other team members when required, prepare weekly reports, at times work with the HR department and undertake any other ad hoc responsibilities when required.

You should have previous experience in a similar role, excellent organisational skills, ability to work under pressure, manage own workload, prioritise and working to strict deadlines. You should also have a proactive, professional and confident approach, be able to negotiate on behalf of the Partner and Principles, have excellent IT skills and a typing speed of at least 60wpm.

This is a highly demanding role within a fast moving working environment, apply NOW!