Our client a world renowned art Gallery based in the West End requires a Raiser's Edge specialist to support their Database Support Manager and Operations Manager.

The main duties of the role will include carrying out data changes in Raiser's Edge to address formatting and other issues, interrogating information held in Raiser's Edge Notes and re-entering the information in the relevant Raiser's Edge fields and carrying out changes to data exported from Raiser's Edge for the Database Support Manager to re-import into Raiser's Edge. You will also process departmental expenditure updating expenditure tracking spreadsheets, ensuring invoices are authorised, filing invoice copies and taking invoices to finance.

You must have strong experience of using Raiser's Edge including the use of Actions, Relationships and proposals to record information, strong data management skills, good data entry skills and a methodical / structured approach to work.

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Our client an international telecommunications company based in the City requires a Team Administrator to provide proactive administrative support to the Division Head. You will assist the division in meeting critical deadlines, while anticipating the needs of the teams and managing multiple priorities in a proactive, resilient and energetic manner. A flexible approach, an ability to react quickly to changing situations and the skills and personality to build positive relationships within the Division and across all functions of the business are essential to being successful in this role.

The main duties of this role will include providing admin support for the team - scheduling meetings, managing travel schedules, organising shipments, assisting with expense claims, updating documents, preparing presentations, booking meeting rooms, arranging catering and distributing post. You will also initiate purchase orders, track invoices, oversee the teams budget and check and balance each month to ensure the team remains within the budget set, you will also undertake any other tasks requested.

You must have previous experience of working in a fast paced corporate environment, with previous experience of working within a similar role. You should also have advanced Microsoft office, excellent communication skills, the ability to manage several conflicting requests at the same time and a high energy level with a dynamic, positive style.

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World renowned Art gallery based in the West End requires a Senior Admin Manager to support the Visitor Experience department and the Head of the Visitor Experience department.

The main duties of this role will include ensuring that efficient and effective systems and processes are in place to enable the smooth running of the department as well as providing administrative support to the Head of the Department, including diary management and dealing with correspondence, telephone calls etc, co-ordinating and producing the gallery staff rota, compiling daily position and break rosters for the Visitor Assistants, supporting the Head of Visitor Experience to manage the department budgets - processing invoices, keeping accurate records of expenditure and assisting with quarterly re-forecasting. You will also oversee the payment, authorisation and auditing procedures for petty cash, act as a main point of contact for all front of house staff, Line manage the department Administrator, support the administration of recruitment, training, secondments and induction of staff, ensure accurate sickness and holiday records are maintained and oversee the ordering of office supplies.

You must be an experienced Office Manager with highly developed administrative skills with a commitment to providing an outstanding, customer-focused service. You should also have experience of working in a complex and busy organisation with previous experience of setting up, maintaining and improving administrative systems.

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Our client a Property Management company based in Wapping require a Legal Administrator to assist with all pre and post sale enquiries from Solicitors and lessees when dealing with the sale and remortgages of flats.

The main duties of this role will include dealing with client telephone calls and general day-to-day enquiries, responding to initial enquiries from Solicitors, sending out enquiry packs, responding to re-mortgage enquiries and sending in Annual Returns to Companies House with the correct filing fees. You will also file the Deeds and the Notices with the original leases and carry out any other duties which may be required from time to time.

You must have excellent organisation and prioritisation skills, good interpersonal, written and verbal communication skills, a good typing speed with the ability to work flexibly and on your own initiative. You should also have a good knowledge of Microsoft Office with a confident and clear telephone manner and a strong accuracy and attention to detail.

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Our client a world renowned Arts Centre requires an Executive Administrator to start immediately to provide a high level of administrative and secretarial support to one of their Directors as well as providing general administrative assistance to the Executive Assistant to the Chief Executive and the Board.

The main duties of this role will include maintaining the Directors diary, including the scheduling and arranging of meetings and other business commitments, co-ordinating venues, catering and arranging travel where necessary. You will also process, prioritise and follow up on incoming correspondence, liaise with key internal and external stakeholders on behalf of the Director, prepare background notes, briefings for meetings, reports and other documents for the Director and minute meetings when required. This role will also support the Executive Assistant to the Chief Executive this will include providing cover when the Executive Assistant is absent, ensuring telephone and postal queries are dealt with promptly and being the first point of contact for the Board of Governors.

This role will require an individual, who has previous PA experience, a high level of keyboard skills, proven ability to write letters, reports and notes in a clear, effective and concise manner and the ability to communicate verbally in a clear, positive and helpful manner. You must also have effective time management skills with the ability to prioritise a heavy workload and work accurately under pressure.

This is a fantastic role, apply now!

Receptionists required fora number of ongoing temporary positions, these roles will be based within a variety of companies from creative art galleries to corporate management consultancies.

The main duties will include operating the switchboard, meeting and greeting visitors, maintaining the reception area to a high standard, taking messages for members of staff, organising meeting rooms and undertaking some administrative work when required.

Previous reception experience is essential!

Apply now!

A high-end interior design studio requires an experienced Office Manager to support the Managing Director and 29 staff in all matters of running this demanding studio. The position will require an effective and proactive person to take responsibility for: the company HR; the reception; the project & administration filing; stationery; booking staff travel; the cleaning contractors; printing contractors; and the management of all infrastructure systems including fire & security alarms, as well as the IT for both the London and New York offices, therefore a high level of computer competency is crucial. As the main key holder and first point of contact for the alarm companies you will be required to take responsibility for any problems that may take place outside office hours. There will also be the rare occasion when the office will need to be opened on the weekends for maintenance works for which you will need to be available.
As this position is based on reception the right candidate must be well presented with a polite disposition and a confident and courteous telephone manner. The position will regularly require you to think on your feet so buckets of common sense is essential, as is a willingness to muck in as the day-to-day running of the office will include various tasks including keeping the kitchen, bathroom, and office areas tidy, stocking printers, organising couriers, etc.

This is an important role with a high level of responsibility within a dynamic and sociable design company at a very exciting time.

International management consultancy based in the West End requires a stand alone Receptionist to provide a professional and efficient front desk service for all users of the building.

Your main duties will include meeting and greeting all visitors in a professional and courteous manner, answering all incoming calls , putting all Partners calls through to the correct Secretary, handling all courier requirements on a daily basis, ensuring that the Front Desk and client seating area is clear and tidy, issuing security passes. You will also update the telephone directory, prepare and issue company visitor packs, manage all Facilities helpdesk calls and forward to the relevant contractor, book office space for Partners and Principals and liaise with Secretaries on a regular basis.

You must have previous experience of working as a stand alone Receptionist, previous experience of working in a blue-chip professional services company would also be beneficial. They are also looking for someone who has excellent communication skills, a proactive approach to work, great attention to detail and a willingness to 'muck' in when required!

This is a great opportunity to work for a fantastic company which offer fantastic benefits, including 25 days holiday, PPP medical cover, life insurance and gym membership!

Apply NOW!

Global Media Company based in the City requires an enthusiastic Sales Support Assistant to provide administrative support to their UK sales team.

Your main duties will include supporting the Sales Managers in securing and managing new business across the territory by setting up meetings, preparing sales materials and presentations, arranging sales trips and responding to general enquiries from key Licensees under the guidance of the Sales Managers. You will also provide a complete after sales service to designated Licensees by sending out required marketing and promotional materials assist the Sales Manager in the management of key Licenses by collating market reports, product information and quarterly sales projections.

You must have strong administrative skills with the ability to manage priorities and deadlines, a meticulous attention to detail and advanced IT skills are also a must. Excellent communication and interpersonal skills are also essential.

This is a fantastic opportunity apply now!

Our client a world renowned Gallery based in the West End requires an Admin / Office Manager to manage all aspects of the departmental administration for their Curatorial department.

The main duties of this role will include organising departmental memberships and subscriptions, booking meeting rooms, maintaining staff and contact lists, maintaining and monitoring annual leave, attendance, overtime and time off in lieu, carrying out performance and development planning reviews, participate in the recruitment of staff, arrange temporary members of staff, induct new members of staff, allocate and manage the departments budget including a quarterly analysis and adjustment and reconciliation of monthly transaction reports from finance. You will also manage the departments internship programme, order office furniture, co-ordinate maintenance, prepare all exhibition and display materials, oversee booking and recording of business related travel, assist the Chief Curator and Head of Collections in the preparation of monthly reports and co-ordinate curators to give talks and guided tours.

You MUST be an experienced office manager, with experience of working within a complex and busy organisation, experience of budget monitoring is also essential particularly experience of monitoring a large yearly budget. You should also have experience of managing staff with excellent verbal and written communication skills and the ability to prioritise, co-ordinate and delegate tasks.

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High profile, international development charity based in Vauxhall urgently needs a PA to Director of HR/ HR Administrator.

You'll be supporting the Director of HR by providing an efficient and proactive administrative support service across a wide range of different work areas, maintaining a high level of confidentiality and discretion.

Your PA duties will include maintaining the Director of HR's diary including planning and organising meetings and travel, monitoring emails and identifying priorities for the Director's attention, together with preparing papers for meetings, undertaking research, drafting documents and undertaking projects. In addition you will be monitoring budgets, taking minutes at meetings, coordinating HR reporting, processing invoices and ensuring that the HR filing systems are kept up to date.

Our client is looking for a PA who has a proven track record of supporting a busy Director or senior manager. You must have excellent interpersonal and communication skills, an eye for detail and a positive, outgoing personality. You'll need an interest in HR management and a willingness to take on project work, as well as excellent IT skills in Microsoft Office.

This is a fantastic opportunity to work for a prestigious charity with an inspirational team.

Apply today!

Our client an expanding finance company based in the City requires a PA / Receptionist to provide a professional front of house service as well as providing extensive PA support to the Trading Director.

The main duties of this role will include meeting / greeting visitors, informing members of staff that their visitors have arrived, maintaining the reception area to a high standard and undertaking any other tasks involved with reception. You will also provide extensive PA support to the Trading Director this will include diary management, travel arrangements, coordination of meetings, undertaking research and presenting your findings, creating presentations and undertaking any other work that the Director requests.

You must be educated to degree level or equivalent with experience of working in a similar role. You should also have excellent communication skills with a hardworking, proactive approach to work.

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Our client a trendy PR agency based in the West End requires an enthusiastic studio receptionist to support their Head Receptionist and Office Manager.

Your main duties will include opening up the studio in the morning, answering all calls and the front door buzzer, handling all the bookings for the design meeting room, ordering food, setting up the room and cleaning it, providing refreshments for the design guests, booking all travel requirements for staff and raising purchase orders. You will also be provide PA support to the Creative Director and Executive Creative Director and carry out any other admin for the 3d and digital departments.

They are looking for someone who has an interest in design, is easy going with a can do attitude, has the ability to communicate to people at all levels and is willing to go that extra mile!

This really is a fantastic place to work with brilliant benefits which include being allowed to leave early on Valentines Day, coming in late on the day after your birthday and a Friday bar for all employees!

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Our client a world renowned Art organisation based in the West End requires a hard working PA to provide first class PA support to their Director of Regeneration.

The main duties of this role will include providing full PA and secretarial support to the Director of Regeneration, diary management, e-mail management, sorting mail, arranging meetings, booking meeting rooms, taking minutes, booking travel and carrying out any other tasks when requested.
You will also be responsible for maintaining and presenting an organised office environment.

You MUST have previous PA experience.

Apply now!

Our client a international talent management company based in Slough requires a UK Field Sales Support Administrator to support their UK Field Sales team.

The main duties of this role will include; producing sales presentations, supporting documents and proposals, providing administrative support to the sales team - filing, copying, printing, checking the email and post for the team, database updating, scheduling internal and external meetings and organizing refreshments and lunches. You will also arrange travel and accommodation, assisting in sales forecasting - obtaining information from account owners and updating the database, scheduling team meetings and updating the weekly company planner.

This is a very busy and hard working environment, candidates must be able to work well under pressure, politely assertive, good team players, willing to take on additional tasks in response to team requests with excellent customer / client service skills.